News Room
Exploring the Rapid Growth of Document Management
Submitted by Webmaster on Thu, 01/13/2011 - 20:41An office without papers is very appealing in theory. However, in today’s world it isn’t really plausible. Paper is too ingrained into our business plans to get rid of it all together. However, it is possible start transitioning to a more digital filing system.
Paper documents take up a lot of space when used for extensive filing. Plus, with the need to keep records of pretty much everything, those files can really add up. An electronic document management system (EDMS) is a very cost effective way to securely store all your documents digitally. Plus, with the integrations of updated multifunction systems, scanning in your documents is easier than ever. continue reading...
Document Management Provides Cost Savings
Submitted by Webmaster on Thu, 01/06/2011 - 21:17Printing costs for a company can be expensive. When asked to evaluate printing costs, most people immediately think of the cost of an ink jet or laser printer cartridge. While cartridges definitely add to the overall printing costs, the total cost is much more than just printing supplies.
When evaluating printing costs, you must include hardware, service, IT support, vendor management, supply inventories and logistics. Much of this is hard to track, which is why we offer to manage your print services. continue reading...
Xerox® Secure Print Your Piece of Mind for Confidential Documents
Submitted by Webmaster on Mon, 08/30/2010 - 21:58
Xerox has the answer
Use the Xerox® Secure Print feature. If you don’t want your confidential or private documents to be left in the output tray, open for viewing, or even taken by someone else, Secure Print allows you to control the print timing of your documents. You can now optimize your print solution by using a workgroup device to print all your documents, without worrying about security!
Here’s an example:
You need to print your company’s product roadmap or an employee’s development plan. In the past, you may have used a personal printer to print these types of files. With Secure Print, the workgroup printer becomes your own personal printer! Print the file, and in the print Properties section, select Secure Print from the menu (this varies from device to device: see your user manual for exact instructions). Select a passcode of your choice and send the job to be printed. The job is held in the job list until you release it. At the device control panel, type in your passcode and the document prints. You control when the print takes place! Best of all, if multiple jobs are held using the same passcode, they are all released for printing at once – making it easy and quick for you to collect your jobs. continue reading...
Easy Green Printing
Submitted by Webmaster on Mon, 08/30/2010 - 20:45Nowadays, everyone is looking for ways to cut down their carbon footprint. Unfortunately, it can be fairly expensive to “go green”. Having a green printing strategy can help you save money at the same time as saving the environment.
Office printing consumes a lot of paper and energy. Based on average usages, it is very easy for your office to contribute tens of thousands of pounds of greenhouse gases to the environment a year.
One simple and effective way to reduce your office’s carbon footprint is to set your printers and copiers to default with two sided printing. By turning two pages into one, you can reduce paper usage by 50%. This small step can save up to 60 trees annually and eliminate up to 14,000 lbs of greenhouse gases. It could also save your company money by using less paper! continue reading...
Free Up Office Space with Multifunction Devices
Submitted by Webmaster on Thu, 08/26/2010 - 22:38Not long ago, cellular phones were simply used for phone calls. However, today we can e-mail, text, surf the internet, take pictures, and even watch movies on our cell phones. It is very clear that we expect a single device to do more than just one task. This should not be any different in the workplace.
With the digital revolution in full swing, people are getting more and more used to working with a myriad of devices, each designed to make our lives just that little bit more convenient. The traditional office probably includes printers, fax
machines, copiers and scanners. These devices not only take up physical space, but they also consume financial resources.
Just as our cell phones have integrated with other devices, a multifunction printer (MFP) can combine various document-related tasks into one easy-to-manage machine. With a MFP, your company can cut overhead costs and free up valuable space. Plus, you can help enable remote employees with easy online integration. continue reading...
